5.1 Purchasing

5.1.1 State Purchasing Policy

• Overview
• Advancing Government Priorities
• Value for Money
• Probity and Accountability for Outcomes
• Financial Delegations
• Training and Information
• Related Information
• Contacts and Review

5.1.2 Internal Purchases 

• Overview
• Internal Service Charges Process
• Internal Stores
• Forms
• Contacts and Review

5.1.3 External Purchasing Policy

• Overview
• Purchase Order Process
• Purchase of Specific Types of Goods
• Contacts and Review

5.1.4 Corporate Credit Card Policy

• Purpose
• Eligibility to hold a Corporate Card
• Types of Cards
• Corporate Card Set Up Procedures
• Card Holder Responsibilities
• GST and FBT
• Monthly Statement Reconciliation
• Financial Delegate Responsibilities
• Misconduct
• Contacts and Review

 

5.2 Payments 

5.2.1 Accounts Payable Policy 

• Overview
• Payment Process
• Internal Controls
• Contacts and Review

5.2.2 Vendor Creation Policy 

• Overview
• Creating and Amending Vendors
• Forms and Web Links
• Contacts and Review

5.2.3 Expense Reimbursement Claims 

• Overview
• Policy
• Preparing a Expense Reimbursement Claims Form
• Reimbursement of Expenses
• Advances
• Acquittals
• Payment of Allowances
• Payments to Research Students
• Contacts and Review

5.2.4 Travel Claims 

• Overview
• Travel Approval
• Financial Matters
• Other Travel Information
• Related Information
• Contacts and Review

5.2.5 Petty Cash Payments

• Introduction
• Petty Cash and Other Floats
• Establishing and Operating a Petty Cash Float
• Direct Reimbursement of Petty Cash by the University Cashier
• Establishing and Operating Cash Register and Postage Floats
• Contacts and Review 

5.2.6 Other Special Payments

• Introduction
• Christmas Cards / Other Minor Greeting and Promotional Media
• Entertainment/Hospitality Expenditure
• Equipment
• Flowers and Wreaths
• Freight and Courier Accounts
• Journal Subscriptions
• Legal Fees
• Membership Subscriptions
• Other
• Special Studies Programs Allowance
• Staff Appointment Expenses
• Study Assistance for General Staff
• Taxis - Cabcharge Central Account
• Sponsorships
• Donations
• Passports
• Contacts and Review

5.2.7 Submission of Forms and Creditor's Inquiries Regarding Payment 

• Overview
• Submission of Accounting Forms
• Urgent Payments
• Forms Returned to Schools
• Creditor's Inquiries Regarding Payment
• Contacts and Review

5.2.8 GST Guide 

• Introduction
• University's Status
• Tax Invoice
• Supply of Goods and Services
• Acquisition of Goods and Services
• Research Grants - The Implications for GST
• Tax Office and Customs Procedures
• GST Free Supplies of Education
• Related Information
• Contacts and Review

5.2.9 FBT Guide 

• Introduction
• Fringe Benefits Tax - General Information
• Car Fringe Benefits
• Expense Payment Fringe Benefits
• Housing Fringe Benefits
• Tax Exempt Body Entertainment Fringe Benefits
• Living Away From Home Allowance Fringe Benefit
• Residual Fringe Benefits
• Exempt Fringe Benefits
• Contacts and Review

5.2.10 General Ledger Journal Policy

• Overview
• Journal Guidelines
• Internal Controls
• Forms
• Contacts and Review

5.2.11 Cheques Policy

• Introduction
• Use of Impressed Signatures
• Distribution of Cheques
• Cash Cheques
• Returned Cheques
• Spoiled and Cancelled Cheques
• Stale Cheques
• Contacts and Review