| Term / Acronym |
Description |
| AASB |
Australian Accounting Standards Board |
| ABN |
Australian Business Number |
| Adjustment Note |
Either a Debit or Credit issued by a Vendor to adjust the bal |
| Account |
This chart segment is used to define the University's Balance Sheet accounts
and the Income and Expenditure accounts. |
| Acct app |
Application to open an account with the University of Queensland. |
| Aged Debt |
60 days, 90 days, 120 days, 180 days, 270 days overdue. |
| Agistment |
Small piece of land rented out for animals e.g. horses |
| AP |
Accounts Payable |
| AR |
Accounts Receivable |
| ARMS |
Audit and Risk Management Section |
| ATB |
Aged Trial Balance |
| ATO |
Australian Taxation Office |
| AUD |
Australian Dollars |
| BAS |
Business Activity Statements |
| BCM |
Budget Contribution Model - a model used by the University to determine the
allocation to Faculties and Institutes of the University's operating grant. |
| Best Practice |
Current and recognised industry standards accepted and proven to be the
most efficient way of doing business, as demonstrated by organisations
around the world. |
| Chart Segment |
A field within the chart of accounts. |
| CFO |
Chief Financial Officer |
| C&G |
Contract and Grants |
| COA |
Chart of Accounts |
| COB |
Close of Business |
| Configuration |
Mandatory system development work which is required to set up the system for
use at UQ, e.g. to set up the chart of accounts in the general ledger. |
| CFS |
Corporate Financial Systems |
| CPA |
Certified Practicing Accountant |
| Creditors |
University of Queensland owe an individual or company. |
| Customisation |
A modification, which changes the system from its original state into a state that is unique to the organisation implementing it. Such modifications can affect the level of technical support provided. A system can have several customisations. The more customisations, the more unique and often technically unsupported a system becomes. |
| DCFO |
Deputy Chief Financial Officer |
| Debtors |
Individual or company that owe the University of Queensland money. |
| DEEWR |
Department of Education, Employment and Workplace Relations |
| Department |
This segment caters for busienss functions that are not part of the formal university organisation structure. Like Operating Units, Departments must have a manager in charge and prepare an annual budget. |
| EFT |
Electronic Funds Transfer |
| EOM |
End of Month |
| EOY |
End of Year |
| ESC |
Enhanced Student Contribution Charge |
| FAIFO |
Faculty and Institute Finance Officers |
| FBS |
Finance and Business Services |
| FFT |
Free Format Text |
| FMPM |
Financial Management Practice Manual - is prepared in accordance with Section 46C (h)(i) of the Queensland Financial Administration an dAudit Act (1977). The FMPM is required to set out the particulars of financial systems and the practices and controls necessary to give effect to matters relative to financial management contained in the prescribed requirements. It is applicable to all staff of UQ. |
| Focus Groups |
A group of people from across the user community who represent their area on a particular topic or process. These representatives bring their own experience, knowledge and opinions to contribute to discussion, and consider the potential views of other users with similar needs. |
| Function |
This segment describes the type of corporate, high-level activity being undertaken. |
| Fund Code |
This segment defines sources of fund received by organisational units to which expenditure must be linked. |
| GL |
General Ledger |
| Go Live |
When the system is implemented or switched on for users, i.e. the system is working in the retail environment, with real data and transactions, and real people are using the system. |
| GRL |
Grant Record Letter |
| GST |
Goods and Services Tax |
| HUPP |
Handbook of University Policy and Procedures |
| I&E |
Income and Expenditure |
| IP |
Intellectual Property |
| ISC |
Infrastructure Sub-Committee |
| MAG |
Management Accounting Group |
| MRF |
Management Reporting Framework |
| NFS |
New Finance System i.e. PeopleSoft Financials |
| OneStop |
University of Queensland receipting system |
| PAYG |
Pay As You Go |
| PO |
Purchase Order |
| PPE |
Property, Plant and Equipment |
| Project |
This chart segment is only used for research grants / projects. A project has a contract, start and end dates, a budget, deliverables and a responsible officer. |
| QTC |
Queensland Treasury Corporation |
| RCTI |
Recipient Created Tax Invoice |
| Receivables |
Companies owe the University of Queensland |
| Role (in PeopleSoft) |
A role constitutes a series of tasks which can be performed in PeopleSoft, grouped together in a logical chunk, in technical terms, a role is a collection of security permissions in PeopleSoft. |
| Site |
This chart segment defines the three main campuses of the University of Queensland as well as the teaching hospitals and health centres. |
| Trade Ref |
One company ringing another enquiring about their trading history (good or bad) |
| UAT |
User Acceptance Testing |
| UFO |
University Finance Officer |
| UniFi |
University of Queensland Financial Management System |
| USMC |
University Senior Management Committee |
| User |
Someone who works with the new system. They will have a login and access to view, transact, or manage in teh new system. They will receive training on how to use the system. |
| UWA |
University Wide Allocation |
| Vanilla |
A term used to descrive an implementation of a system without any major change or customisations |
| Voucher |
A processed invoice |
| Workflow |
The background processes that move the packages of information from one state of a process to the next. The step by step progression of an activity through to completion. |